The AAUP constitution is available online (aaup.org/about/organization/aaup-constitution). It is also published in the “Red Book” (Policy Documents and Reports), which may be viewed and/or purchased online from AAUP.
DREW UNIVERSITY AAUP CHAPTER BYLAWS
Article I- Name
Article II – Purposes
The Purposes of this chapter are to:
Support the policies and goals of the Association as found in Article 1 of its national constitution:
“to facilitate a more effective cooperation among teachers and research scholars in universities and colleges, and in professional schools of similar grade, for the promotion of the interests of higher education and research, and in general to increase the usefulness and advance the standards, ideals, and welfare of the profession“ (AAUP Policy Documents and Reports,1990, p.188)
2. Defend academic freedom at Drew University.
3. Encourage faculty participation in governance at Drew University.
4. Protect and advance the professional status and interests of all faculty.
5. Facilitate the dissemination of information on higher education principles
6. Inform the academic community about AAUP standards and policy
7. Participate in the state conference of chapters.
8. Develop necessary and proper chapter programs for the accomplishment
of the aforementioned purposes.
9. Upon dissolution of the chapter, its assets shall be distributed to National
AAUP, a charitable and educational organization.
In furtherance of the purposes described above, but not in limitation thereof, the chapter shall have power to conduct studies; to disseminate statistics and other information; to engage in various fund- raising activities; to conduct promotional activities, including advertising and publicity, in or by any suitable manner of media; to hold such property as is necessary to accomplish its purposes; and to employ individuals to represent the chapter in lawsuits, negotiations, and for other purposes. This AAUP chapter is organized and operated for the above stated purposes, and for other nonprofit purposes, and no part of any net earnings shall inure to the benefit of any member.
Article III – Members
The membership of this chapter shall be limited to those persons who are National members of the American Association of University Professors with the status of Full-time, Entrant, Part-time, Emeritus, or Graduate Student Member.
Chapter membership shall become effective upon payment of chapter dues in an amount determined by the Executive Committee and as approved by a two-thirds vote at a meeting of the chapter in accordance with the procedures specified in Article V – Dues. Notification of membership in the chapter shall be the responsibility of the chapter Executive Committee.
Article IV- Officers and Organization
The officers of this organization shall be two co-chairs (one designated “president” for administrative purposes), a secretary, and a treasurer. The term of office shall not exceed two years. Persons so elected may serve two consecutive terms.
Co-Chairs: The duties of the co-chairs shall include carrying out the policies of the chapter, recommending the establishment of committees of the chapter, exercising a general supervision over the activities of the chapter, and presiding at meetings of the chapter and Executive Committee. A co-chair shall be a member ex officio of all AAUP local committees, but shall not be counted in determining a quorum in these committees. Co-chairs shall also supervise the regular and continuous recruitment of new members, using suggestions supplied by National AAUP and others as may be applicable to the institution. One co-chair shall be designated “president” for the purposes of communicating with National and State AAUP.
Secretary: The duties of the secretary shall include keeping a record of all proceedings and correspondence of the chapter; certifying chapter delegates to the Annual Meeting; preparing newsletters for distribution to the faculty; and maintaining official contact with the National Association, its officers, and its staff. In the absence or withdrawal of the co-chairs, and until a new Executive Committee can be elected, the secretary shall preside at meetings and assume responsibility for the leadership of the chapter.
Treasurer: The treasurer shall receive the dues of the members and keep an accurate record of all money received and of all disbursements, prepare an annual budget and report of finances, and submit for approval an annual chapter budget. In the absence or withdrawal of the co-chairs, and until a new Executive Committee can be elected, the treasurer shall preside at meetings and assume responsibility for the leadership of the chapter.
When an officer has resigned or is disqualified, the office shall be filled by a special election of the chapter. The Executive Committee is empowered to fill vacancies in any elective office until a special election is held. The person so elected shall hold office for the remainder of the unexpired term.
Article V- Dues
Dues may be set or increased only by a secret ballot vote conducted among Association Active members in the chapter. The vote may be conducted either by mail ballot or, after reasonable notice, at a regular or special membership meeting.
Chapter dues shall be levied upon members in the amount to be determined annually at the meeting of the chapter. Payment of current national AAUP dues, conference dues in states with comprehensive dues, and chapter dues shall be a prerequisite for chapter members.
Article VI- Committees
Executive Committee: The Executive Committee shall consist of the elected officers of the chapter, the immediate past co-chairs, and one member elected at large. It shall act as a governing body of the chapter, but only in pursuit of a prior resolution of the chapter or as needed to uphold the constitution. The majority of the elected members of the Executive Committee shall constitute a quorum for conduct of business of the committee.
The Executive Committee shall assume responsibility for the chapter’s continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur. Among the duties of the Executive Committee are the following:
- Meet regularly to enable response to any faculty members seeking assistance
- Conduct the business of the chapter between chapter meetings
- Regularly recruit members and encourage maintenance of membership in established members
- Make necessary appointments to complete an unexpected term of any officer
- Set the agenda for chapter meetings
- Consult regularly with the administration on matters of mutual interest
- Respond to inquiries from the press
- Supervise the preparation and distribution of a newsletter to inform members and other faculty of recent activities of local and national importance
- Promote the establishment of a dues deduction plan to encourage membership recruitment and membership maintenance.
Nominating Committee: The Executive Committee, shall serve as the Nominating Committee to broadly represent faculty at Drew. The names of all candidates shall be sent to members by the secretary at least two weeks before the chapter election meeting. Additional nominations of candidates for elective office may be submitted from the floor by an active member of the chapter. A plurality of votes shall be required for election to any office.
Standing Committees: The chapter may create standing and ad hoc committees from time to time as they are deemed necessary to promote the welfare of the chapter’s program at the institution. The chair and members of these committees shall be appointed by the Executive Committee with the approval of the members.
Article VII- Meetings
The chapter shall hold regular meetings, not less than twice each academic year.
Special meetings of the chapter may be called by the president or a majority of the Executive Committee. Written notice of such meetings shall be sent to each member via electronic mail by the secretary of the chapter at least five days in advance of the date selected. The president shall call special meetings of the chapter within seven days when directed by the Executive Committee or by petition signed by ten percent of the members of the chapter.
Article VIII – Amendments
This constitution may be amended by the three-fourths (3/4) affirmative vote of a quorum of the chapter at a regular or special meeting, provided that a notice setting forth the proposed amendment or amendments with reasons thereof and setting forth any known objections thereto shall have been sent to each member at least thirty (30) days prior to the meeting. A petition of ten (10) percent of the chapter membership may also initiate amendments. The approval of two-thirds (2/3) of the active membership responding to a written ballot under the preparatory conditions cited above shall also constitute approval.
Article IX – Rules for Procedures
Roberts Rules of Order Revised shall be the authority for this chapter in matters of procedure not specified above.
These bylaws were approved by members of the Drew AAUP Chapter on 3/23/2000.